Introduction | Policies | Guidelines
The Harold B. Lee Library and Department of Library Instruction and Information Literacy (Library Instruction) maintain four rooms equipped with workstations, projection facilities, and other equipment. These rooms exist primarily for the provision of library-related instruction to BYU students enrolled in credit-bearing courses on campus.
In response to requests to use these rooms, both for this primary function as well as for a variety of other purposes, we have developed the following policies and guidelines. Anyone wishing to schedule a library instruction room for any reason must read the following policies and guidelines, and agree to abide by them.
Questions should be addressed to the Information Literacy Coordinator.
Classes or meetings are normally 50 minutes unless scheduled otherwise.
Rooms 2231 and 2232 each have 19 workstations and 6 side chairs. Rooms 2233 and 2234 each have 31 workstations and 14 side chairs. These rooms were created to provide hands-on training. Having more than 25 or 45 people in the respective rooms seriously hampers the ability to offer such experiences, and also violates the fire code. Please do not move chairs from one room to another. Do not exceed the 25/45 maximums under any circumstances.
Rooms are scheduled so as not to exceed the above maximums. Most First-Year Writing classes will fit in one of the smaller rooms. Advanced Writing classes will be scheduled for small or large rooms based upon previous semester enrollment patterns, but may be changed as the teaching date approaches and as current enrollments become known. The sign-up sheets limit session sizes to a maximum of 31. If more students request a class, additional sessions will be added rather than trying to get more students into a room.
When an instructor wishes to bring a class of more than 31 students to the library, consider the following options:
Schedule rooms 4824 and 4826 through the LRC (422-4582), the Auditorium through the Library Administration Office (422-2905). If a teaching assistant is needed for these rooms, call Library Instruction at 422-8163 and let us know.
Because the rooms were designed to allow students to learn by doing, rather than simply watching, presentations that include hands-on work will be given priority (see the Guidelines, below). Other presentations should be scheduled in the LRC classrooms (4824 and 4826) or the Auditorium.
The Library Instruction Department employs student teaching assistants to assist in instructional sessions. They operate and trouble-shoot the equipment, assist with instructions to the individual students, and provide general security for the room. If you have need of more than one teaching assitant, please let us know.
OUR POLICY IS THAT ALL INSTRUCTION SESSIONS IN THE LIBRARY INSTRUCTION CLASSROOMS WILL HAVE AT LEAST ONE TEACHING ASSISTANT ASSIGNED, even if the instructor does not wish to use one. The teaching assistant will remain in the back of the room where he/she may read or do other quiet work, and be available if needed.
Sessions in the LRC or Auditorium do not require a teaching assistant.
Library Instruction is staffed Monday through Friday, 8:00 am to 5:00 pm, to accommodate the normal schedule of BYU classes. We cannot assign student teaching assistants for other sessions without sufficient advance planning. All requests for teaching assistants for evening or weekend classes must be received in the Library Instruction office no later than 5:00 p.m. Thursday the week prior to the session. Emergency scheduling requests that do not meet the above criteria must be approved by Jared Howland (422-7089, jared_howland@byu.edu).
To alleviate frustration in not knowing what software applications are available in a given room, the following procedure has been established.
The computer equipment in these rooms has been chosen to support the requirements of library instruction. It is not possible to accommodate all of the needs of the university. Requests for additional hardware cannot be granted.
An instructor may use a laptop computer only at the instructor work station, and only with the proper hook up cables. These cables are not provided by Library Instruction. Students may not connect laptop computers to the student work stations.
An instructor microphone is available only in Rooms 2233 and 2234.
Overhead projectors and slide projectors are available in each room.
Each room has a desk specifically designed to adjust in height for wheelchair access. These desks are located at the front in rooms 2231 and 2232, and near the door in the back of the rooms in 2233 and 2234.
Headphone equipment is also available for the hearing impaired, which may be used in 2233 and 2234 only. Contact the Office of Information Technology (422-4000) to make arrangements for other hearing assistance.
The Lee Library and Library Instruction staff recognize that these rooms may appropriately be used for a variety of worthwhile purposes. However, we reiterate that their primary function is for the provision of library-related instruction to BYU students enrolled in credit-bearing courses on campus, and any request that will, in our judgment, interfere with such instruction, will be denied.
It is impossible to create policies to anticipate every potential request to use these rooms. These guidelines will help all who wish to use the rooms understand why a request may be honored or denied.
Each request will be considered on a case-by-case basis in light of five factors. In each of the first four, items higher on the list will be given more favorable consideration, while those lower on the list will more likely result in denial of permission to use the rooms. The final decision will be based on a combination of the criteria. That is, a lower-ranked item in one category may be offset by a higher-ranked one in another.
Appeals of decisions should be made in person to the Library Instruction Chair.
Approved, Library Instruction: 1 April 2002
Approved, Instruction Committee: 11 April 2002
Approved, AUL for Public Services: 15 April 2002
Approved, Department Chairs: